Accepting HOA clients now & booking 2027

Hope.

Your board gets to be a board again. I handle the operations — and plan for your community's next decade, not just its next month.
Ready now? I can onboard your community immediately — no waiting list.
Under contract elsewhere? If your management agreement ends in 2027, let's plan the handoff now so the switch is seamless when it does.
●Independent HOA management for Wichita ●Founded by a board president ●PayHOA software

Your board deserves to focus on the community — not the errands.

Being on an HOA board shouldn't mean becoming your community's unpaid project manager. Great potential board members walk away every year because they can't afford the time or the mental load. Hope. exists to change that equation — so the people who'd lead best actually say yes.

01

Get your time back

No more chasing vendor quotes, comparing bids at midnight, or wondering if you're getting a fair price. I handle the operations end-to-end so your board can focus on the decisions that actually shape your community.

02

A real plan, not a yearly scramble

I budget and plan in decades, not quarters. For older properties especially, I can predict what's coming — and build reserves and timelines that absorb it. No bandaid fixes. No surprise assessments. No "we'll deal with it later."

03

Vendors you don't have to manage

I bring a personally vetted network of honest, credible vendors who prioritize my properties because we prioritize them. You approve the plan; I handle the relationships. The work gets done right, the first time.

Everything your board shouldn't have to.

Comprehensive management for HOAs who want a real partner, not a vendor sending invoices from a call center.

$

Financial Oversight & Reconciliation

Monthly reconciliation, reserve tracking, dues collection, and complete transparency on every transaction. You will never have to ask me for the financials — they are always right there.

✓

Budget & Reserve Planning

Short-term and long-term budgeting built around what your property actually needs — not boilerplate numbers copied from last year. I learn your property before I plan for it.

↺

Vendor Management & Coordination

Honest relationships with trusted local vendors. Quality work, fair pricing, and no side deals. If a vendor ever fails your community, they're replaced — not defended.

⎙

Resale Letters & Realtor Coordination

Consistent, accurate, on-time resale documentation distributed to all realtors through established title channels. Your property value depends on this being done right.

☎

Collections & Dues Management

Professional, diplomatic dues collection that preserves neighbor relationships while protecting the HOA's financial health. Escalation only when truly necessary.

✉

Community Communications

Clear, regular, respectful communication with homeowners. Notices that read like they were written by a human, not a robot. Annual meeting support included.

Three principles. Every community, every time.

I.
Plan in decades, not quarters

Especially for older properties, I build budgets and reserve plans around what's actually coming — roof cycles, irrigation systems, pool equipment, concrete, everything. The board knows what's ahead, what it costs, and when. No surprises.

II.
Own the operations, end to end

Vendor bids, repair calls, maintenance requests, communications with homeowners, coordination with the board — all handled. The board sets direction and approves decisions. I make them happen.

III.
Radical financial transparency

Every homeowner has ongoing, unrestricted access to your HOA's financials — anytime, no gatekeeping. Trust isn't something I ask for. It's something I build into the system.

You have been amazing for that community. They are lucky to have you.
Shannon Pierce, Coldwell Banker Real Estate

Build the neighborhood.
I'll build the association.

A new community's HOA gets formed on paper long before the first family moves in — and how it's set up in those early years decides whether it runs smoothly for decades or becomes a problem you keep getting called about after closeout. I stand it up correctly from the declarant period through turnover, so you can stay focused on lots, permits, and closings.

01
Before the first closing
Formation and foundation

Governing documents reviewed for how they'll actually operate day to day, with legal review coordinated. Non-profit registration and state compliance set up. Association bank accounts opened in the HOA's name with dual-authorization controls from day one. Insurance placed. A real operating budget and reserve schedule built from the plat and amenity plan — not a placeholder number that has to be walked back later.

02
During buildout
Onboarding owners as lots close

Every new owner lands in the PayHOA portal with a welcome packet, the governing documents, and clear dues expectations. Assessments are collected from the first closing, common-area vendors are sourced and managed, and architectural review requests are handled through a consistent process — so standards hold while the community is still being built around them.

03
At turnover
A clean handoff to the owner-elected board

When control transitions from declarant to owners, the incoming board inherits reconciled books, funded reserves, organized records, and vendors already under contract. The turnover meeting is planned and run, the financial audit trail is complete, and nobody is calling your office six months later asking where the money went.

What this means for you

Fewer calls after closeout.
A community that sells itself.

  • One point of contact for every HOA question from buyers, realtors, and title companies
  • Resale disclosures and title company requests handled on time, from the very first sale
  • Financial controls and transparency that hold up when owners take a hard look at the books at turnover
  • A reserve plan tailored to what the HOA is actually responsible for maintaining and paying for — whether that's a pool, ponds, entry features, private streets, or just the common areas — so owners aren't hit with a surprise assessment in year five
  • Declarant obligations tracked and documented, so your exposure closes when the project does

Engagements for new communities start under the Budget Build tier and scale as lots close. Pricing is set after reviewing the plat, amenity plan, and projected build schedule.

Talk before your first closing

Find your community. Find your fit.

Every community arrives at a different starting point. Whether you're building from scratch, cruising steady, or digging out of a mess — I meet you where you are and build from there.

Every tier

All service tiers include

The core of how I run a community doesn't change with the tier.
These are standard on every engagement.

  • Monthly bank reconciliation, financial reporting, and budget-to-actual tracking
  • Payment processing with board treasurer approval on every disbursement
  • Real-time, unrestricted board access to all financials via PayHOA
  • Year-end tax preparation and filings
  • Vendor coordination, bid solicitation, contract management, and invoice verification
  • Common area maintenance coordination — landscaping, pool, parking, amenities
  • Regular property inspections with written reports
  • Maintenance and architectural review requests managed through PayHOA
  • Covenant enforcement, violation tracking, and follow-up
  • Community notices and newsletters through PayHOA
  • Homeowner communication and inquiry response within 2 business days
  • Board and community meeting attendance and preparation of meeting materials
  • Governing document review with legal consultation coordination when revisions are needed
  • Resale disclosure packages delivered to title companies at closing

Final pricing for any tier is determined after a full assessment of property scope — including what the HOA covers (roofs, siding, landscaping, pool, etc.), number of vendor categories to manage, and newsletter frequency.

New Community

Budget Build

From the ground up

For newly formed HOAs or communities transitioning to professional management for the first time. No existing budget, no reserves playbook, no vendor relationships — we build it all together.

Plus, in this tier
  • Complete operating budget creation based on property assessment and community needs
  • Reserve fund strategy and initial contribution schedule
  • Vendor sourcing, vetting, and contract negotiation from scratch
  • PayHOA setup — homeowner portal, dues collection, financial reporting
  • Governing document drafting guidance with legal review coordination
  • Association bank accounts opened with dual-authorization controls
  • State compliance setup (non-profit registration, official business address)
Best forNew developments, newly self-governed communities, or any HOA that's never had a real financial or operational foundation.
Existing Community

Steady State

Finances healthy, needs management

Your budget is solid and your reserves are funded. You don't need a rescue — you need a reliable operator so your board can stop doing the day-to-day and focus on governance.

Plus, in this tier
  • Clean transition from your current management company or self-management — records, bank access, vendor contracts, and homeowner data moved over without gaps
  • Annual budget preparation with reserve contribution review
  • PayHOA migration and homeowner onboarding for communities new to the platform
  • Annual meeting and board election coordination
Best forBoards that run a good ship but want a true operational partner — not a vendor sending invoices from a call center.

Not sure which tier fits?

Let's talk through it. I'll learn your property, your budget, and your board's bandwidth — then recommend the right scope. No pressure, no pitch.

Get in touch

Community outside the Wichita metro? Let's talk about how I can still manage your property effectively and transparently — most of what I do runs through PayHOA and documented process, not proximity.

Trust isn't a talking point. It's built into the system.

Every management engagement comes with these commitments — written into the contract, not just the brochure.

1

Your money stays in your name.

All association funds remain in bank accounts held in the name of your association. I never commingle your money with my business funds or any other community's.

2

I am never the sole signatory.

Every association bank account requires dual authorization, with at least one board officer as co-signer. No one person — including me — can move your money alone.

3

No spending without your approval.

Every expenditure above an agreed threshold requires prior written approval from your board treasurer. Emergency spending for life-safety issues is capped and reported immediately.

4

Real-time access, always.

Your board officers have 24/7 access to all financial accounts, records, and reports through PayHOA. You will never have to ask me for the financials — they're always right there.

5

Complete audit trail.

Every transaction is documented — vendor invoices, payment approvals, bank statements, reconciliation records. If a dollar moved, you can trace it.

6

Audit-ready at all times.

Your association can conduct an independent financial audit at any point, at the association's expense. I will cooperate fully — because there's nothing to hide.

These aren't aspirational. They're contractual. If your current management company can't make the same commitments, we should talk.

Start the conversation
Hope Stein, Founder of Hope. Property Management & Consulting

I built this because I've already done it.

I'm Hope Stein, and for the past three years I've served as the volunteer HOA board president at Silverleaf — a 40-year-old, 34-unit community in Wichita. I took over when the board needed someone to step up, and within my first month, I took direct operational control of how the property was being run.

I questioned every vendor quote. I learned our building systems — the irrigation, the pool equipment, the electrical, the concrete, the roofing — from the vendors who actually know them. I built relationships with honest contractors who now prioritize our property because we prioritize them. I rebuilt our books, restored our reserves, and created a budget that plans for what a 1985 building actually needs over the next decade, not just the next year.

The result: a community that runs better, costs less to operate where it matters, and a board that's freed up to do the work only a board can do.

I come to this from 13 years in clinical research, most recently as a senior project manager overseeing global clinical trials. That work meant managing multimillion-dollar budgets, coordinating vendors across multiple countries, and maintaining sponsor relationships where every milestone was tracked and every risk was addressed before it became a problem.

An HOA is smaller, but the discipline is the same. I'm now bringing that system — the operator's mindset, the long-horizon planning, the vendor network — to other communities in the Wichita metro, with service expanding across Kansas, because every board deserves the same relief.

●HOA Board President, 3 Years ●PayHOA Power User ●Based in Wichita, KS

Your board deserves to be a board again.

Tell me a little about your community and how you'd like to be reached. I'll follow up personally — no pressure, no sales pitch, just a real conversation.

Or reach out directly: hope-stein@outlook.com · 620.255.4991

Homeowners

Live in a community I manage?

Pay dues, set up autopay, view your documents, and submit requests through the PayHOA owner portal. First time? Use the invitation email from your association to create your login.

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